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Last modified 7 months ago

Question:

How do I assign, give, or grant access to another person for my departmental Network-Attached Storage (NAS) using Windows 7 / 8? How do I share a file from my departmental NAS with others? How do I set up a shared folder in Network Attached Storage (NAS)?

Answer:


Contents: Sharing Files || Sharing Folders Between Windows and Mac OS || Giving Access || Top of Page


Sharing File in Departmental Network-Attached Storage (NAS) with Others

  1. If you have not already done so, connect to the departmental NAS by following the instructions at Accessing Your Virginia Tech Network-Attached Storage (NAS) in Mac OS or Windows.

  2. In Windows Explorer or File Explorer, in the departmental NAS, right-click the file or folder you want to make available to another person.

  3. Select Properties.

    Select Properties

  4. Select the Security tab.

    Select the Security tab.

  5. Click the Edit... button.

    Click the Edit button.

  6. Click the Add... button.

    Click the Add button.

  7. Click the Locations... button.

    Click the Locations button.

  8. Select w2k.vt.edu.

  9. Click OK.

    Select w2k.vt.edu and click OK.

  10. In the Enter the object names to select (examples): text box, type the person's Hokies ID or Central Services OU ID that you want to add.

  11. Click the Check Names button.

    Type an ID and click the Check Names button.

  12. Click OK.

    Click OK.

  13. Under Permissions for ABC where ABC will be replaced with the ID of the person you added:

    • Under Allow, place a check in the check box corresponding to permissions you want to allow for the person.

    • Under Deny, place a check in the check box corresponding to permissions you want to deny for the person.

      Place a check in the appropriate check boxes.

  14. Click OK.

  15. Click OK.

Contents: Sharing Files || Sharing Folders Between Windows and Mac OS || Giving Access || Top of Page


Sharing Network-Attached Storage (NAS) Folders Between Windows and Mac OS

When setting sharing permissions for a folder within departmental NAS space, take into consideration the way permissions are handled by both Windows and Mac OS. Server Message Block (SMB) on the Mac allows users to view more information than is seen in Windows. If you want to limit access to folders, you should use the following more restrictive permissions to guarantee that someone does not mount the volume from a Mac and thereby have access to more information than you intended.

  1. If you have not yet set up your NAS, follow the instructions at Creating Your Personal Virginia Tech Network-Attached Storage (NAS).

  2. Set the permissions of the file or folder you want to share by following the instructions at Sharing File in Departmental Network-Attached Storage (NAS) with Others.

  3. To access the shared folder in Mac OS:

    1. Start Finder.

    2. From the Go drop-down list, select Connect to Server....

      Select Connect to Server...

    3. In the Server Address: text box, type: smb://storage.vt.edu/ABC/DEF/XYZ Replace ABC with mystore or mystore2, as provided by the person sharing with you. Replace DEF with the Hokies ID of the person sharing the folder. Replace XYZ with the name of the file or folder you want to access.

    4. Click the Connect button.

      Click the Connect button.

    5. In the Name: text box, type: HOKIES\ABC but replace ABC with your Hokies ID which is the same as your PID

    6. In the Password: text box, type your Hokies ID (Exchange) password. If you have forgotten your password, follow the instructions at Forgot Hokies ID Password.

    7. Click the Connect button.

      Click the Connect button.

Contents: Sharing Files || Sharing Folders Between Windows and Mac OS || Giving Access || Top of Page


Giving Access to Your Departmental Network-Attached Storage (NAS) Space to Another Individual in Windows

  1. If you have not yet set up your NAS, follow the instructions at Creating Your Personal Virginia Tech Network-Attached Storage (NAS). For instructions on how to access a departmental space on the Virginia Tech NAS, refer to Accessing Your Virginia Tech Network-Attached Storage (NAS) in Mac OS or Windows.

  2. In the departmental NAS, right-click the file or folder you want to make available to another person.

  3. Select Properties.

  4. Select the Security tab.

  5. Click the Edit... button.

    Click the Edit... button.

  6. Click the Add... button.

    Click the Add... button.

  7. Click the Locations... button.

    Click the Locations... button.

  8. Select w2k.vt.edu.

  9. Click OK.

    Select w2k.vt.edu and click OK.

  10. In the Enter the object names to select (examples): text box, type the person's Hokies ID or Central Services OU ID that you want to add.

  11. Click the Check Names button.

  12. Click OK.

    Click the Check Names button and click OK.

  13. Under Permissions for ABC, where ABC will be replaced with the ID of the person you added:

    • Under Allow, place a check in the check box corresponding to permissions you want to allow to the person.

    • Under Deny, place a check in the check box corresponding to permissions you want to deny to the person.

  14. Click OK.

    Click OK.

  15. Click OK.

    Click OK again.