Zoom is a versatile video conferencing tool that unifies cloud video conferencing, simple online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. You can host and join Zoom video conferences from your computer, tablet, or smartphone. 

The Zoom Help Center has full instructions on using Zoom. The instructions below are specific to Virginia Tech. To see other Zoom topics, please see Video Conferencing - Holding Zoom Conferences on a PC or Mobile Device.

This article details the process of sharing your screen in Zoom.

• You can share media such as documents, images, web browsers, video clips, and PowerPoint presentations in Zoom Meetings using the screen sharing feature.
• You can also set your desktop and window appearance before sharing.

Contents

• Setting Your Desktop Preferences for Dual Monitors
• Sharing Your Screen
  
  • From the Zoom Client
  • From the Mobile App
• Allowing Participants to Share Their Screen
• Setting Up PowerPoint for Sharing
• Sharing Video Clips
• Enabling Zoom Window Sharing
• Using Remote Control

Setting Your Desktop Preferences for Dual Monitors

1. Open and log into your Zoom desktop client.
2. Click on your profile icon.
3. Click on Settings.
4. Click on Meetings & webinars.
5. Under In-meeting and in-webinar experience, choose Dual window.

For Zoom's documentation, see Using dual monitor mode to view meeting content on separate screens.

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Sharing Your Screen

From the Zoom Client

1. During your Zoom meeting, click Share on the bottom menu. 
   
2. Click on the screen or application window you want to share, then click Share.
   

From the Mobile App

1. During a meeting, tap the screen to display the meeting menus and scroll on the bottom until you can see the share button. Click Share.
   
2. Tap Screen to start sharing your screen.
   

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Allowing Participants to Share Their Screen

Hosts can only share their screen by default. If the host wants participants to share their screen, then they will have to enable it on their Zoom settings or during each meeting.

• To adjust the default permissions for screen sharing in all of your meetings, see: Change default screen sharing permissions.
• To adjust the screen sharing permission per meeting, see: Allowing or preventing your meeting participants from screen sharing.

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Setting Up PowerPoint for Sharing

You can set up PowerPoint and Zoom so you can resize and move the PowerPoint presentation.

1. In PowerPoint, click Slide Show and then Set Up Slide Show.
   
2. Choose Browsed by an individual (window), and click OK. 
   

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Sharing Video Clips

Zoom's built-in video player allows for video clips to be shared in meetings. 

For instructions on how to share video, see: Sharing a recorded video with sound during your meeting.

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Enabling Zoom Window Sharing

By default, windows that run the Zoom client aren't shared or recorded. If you want to share and record them, you need to change a setting in Zoom.

1. Open and log into your Zoom desktop client.
2. Click on your profile icon.
3. Click on Settings.
4. Click on Share screen.
5. Under When I share, toggle on Show my Zoom Workplace Application and meeting windows and make sure the box for Include sharing toolbar, annotation toolbar, and meeting notifications is checked.

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Using Remote Control

• Users need to make sure Remote control is enabled in their Zoom settings.
• For Mac OSX, you will need to give Zoom access in the Accessibility tab in the Privacy and Security preferences of your Mac.
• Only one participant can remote control another participant's screen at a time. 

For instructions on how to request, approve, or give remote control during a Zoom meeting, see: How to use remote control.

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Getting Help

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